Any member of the public may, either on their own behalf or as a representative of an organization or group, appear at any public meeting of the Board and make a deputation on an item on the agenda.

The guidelines for making a deputation can be found in the procedural by-law and are summarized below:

• comments must be limited to an item on the meeting agenda
• the request must be received no later than noon on the business day preceding the day of the meeting
• the request must be made to the organization via email to board@tpsb.ca following the instructions provided below
• the request must set out the particulars of the matter and include a copy of any materials that will be presented
• any written submissions will be made available to Board members and will become part of the Board’s official record
• the request must indicate the name, telephone number and email address of the speaker
• unless otherwise directed by the Board, deputations will be restricted to five (5) minutes and will be addressed only to the stated business
• group presentations are welcome but must remain within the five-minute time limit
• the Chair may curtail any deputation or debate during a deputation for improper conduct or any other breach of the By-law
• requests to make a deputation will not be considered once the meeting has commenced or otherwise at the discretion of the Chair
• your presentation will be live streamed/videotaped as part of the regular Board meeting